committee consisting of the following who shall be termed the office-bearers of
the society, shall be elected at an annual general meeting.
bearers of the Society and every officer performing executive functions in the
Society shall be Malaysian Citizens.
Names for the
above offices shall be proposed and seconded and election will be by a simple
majority vote of the members at annual general meeting. All the office-bearers
shall be eligible for re-election after every year.
The function of
the Committee is to organize and supervise the day-to-day activities of the Society
and to make decisions on matters affecting its running within the general
policy laid down by the general meeting. The Committee may not act contrary to
the express wishes of the general meeting without the prior reference to it and
shall always remain subordinate to the general meeting. It shall furnish a
report to each annual general meeting on its activities during the previous year.
shall meet at least once every three (3) months and 7 days notice of each
meeting shall be given to the members. The President acting alone or not less
than four of its members acting together may call for a meeting of the Committee
to be held at any time. At least one half of the Committee members must be
present for its proceedings to be valid and to constitute a quorum.
urgent matter requiring the approval of the Committee arises and it is not
possible to convene a meeting, the Secretary may obtain such approval by means
of a circular letter. The following conditions must be fulfilled before a
decision of the Committee is deemed to have been obtained:-
The issue must
be clearly set out in the circular and forwarded to all members of the
one-half of the members of the Committee must indicate whether they are in favour or against
the proposal; and
must be by a majority vote. Any decision obtained by circular letter shall be
reported by the Secretary to the next Committee meeting and recorded in the
Any member of
the Committee who fails to attend three consecutive
meetings of the Committee without satisfactory explanation shall be deemed to
have resigned from the Committee.
In the event of
the death or resignation of a member of the
Committee the candidate who received the next highest number of votes at
the previous election for the post affected shall be invited to fill the
vacancy. If there is no such candidate or if such candidate declines to accept
office, the Committee shall have the power to co-opt any other member of the
Society to fill the vacancy until the next annual general meeting.
Committee shall give instruction to the Secretary and other officers for the
conduct of the affairs of the Society. It may appoint such officers and such staff,
as it deems necessary. It may suspend or dismiss any officers or member of the
staff for neglect of duty, dishonesty, incompetence, refusal to carry out the
decisions of the Committee, or for any other reason which it deems good and
sufficient in the interest of the Society.
general meetings the Committee shall interpret the rules of the Society and,
when necessary determine any point on which the rules are silent.
they are contrary to or inconsistent with the policy previously laid down by
the general meeting the decision of the Committee shall be binding on all members
of the Society unless and until countermanded by a resolution of a general